If you have customers who make regular payments for your products or services, setting up recurring invoices and auto-pay in QuickBooks Online is a must. This is guaranteed to save you time and ensure you get paid on time every single month.
In this guide, I’ll walk you through how to create a recurring invoice and set up auto-pay so your customers are charged without having to enter their information every month. Let’s get into it:
Step 1: Navigate to Recurring Payments In QuickBooks Online
- Login to your QuickBooks Online Account
- Click on Sales from the left-hand menu
- Select Recurring Payments to access the setup page
Do you need someone to verify your Bookkeeping?
Step 2: Create A Recurring Payment
- Click Create A Recurring Payment
- Select Your Customer
- Choose the Product/Service they are being billed for
- Set the Start Date/End Date
- Set the Frequency (Daily, Weekly, Monthly, Yearly)
- Select the Day of the Month you’d like the payment to come out of their account
- Click Review & Send Button to look-it over one last time before sending it out
Enabling the Auto-Pay Process
Your customer will need to manually approve the auto-pay invoice you send them. When doing this they’ll have to enter their payment details, which they’ll only have to do once.
What about the Bookkeeping for this?
✅ Payments will be charged automatically on the scheduled date.
✅ QuickBooks will match payments to invoices for easy bookkeeping.
✅ You’ll get paid on time without having to chase customers for payments.
✅ You’ll be notified if they cancel their recurring payment to you.
Ideas For Using Recurring Payments In Your Business
💡 Offer Monthly Subscriptions—If you offer low-cost monthly services, recurring payments can keep customers subscribed to your product/service.
💡 Buy-Now, Pay-Later (BNPL) Plans – Allow customers to split a large purchase into multiple payments by setting up a recurring payment plan.
💡 Automate Payments for Monthly Services – Do you provide ongoing services, such as:
- Landscaping
- Lawn-care
- Trash Removal
- Bookkeeping
This will make your life 10x easier and ensure you get paid.
Wrap-up
Invoicing can be a tedious task. This new automation will make your life and client’s lives easier, which leads to higher customer satisfaction!
Have questions about Invoicing?
Drop them in the comments below!
If you learned something new be sure to share this article with friends!
Discover more from Braun: Financial & Accounting Services
Subscribe to get the latest posts sent to your email.
